Privacy Policy

Privacy Policy for Wix and YM Websites

Privacy Policy General Information

Thank you for visiting our website. The purpose of this privacy policy ("Privacy Policy") is to inform you about the types of information we collect from you when you access and use the entire group of websites and webpages owned, operated, licensed, or controlled by the Association of ESD Professionals (“Association”), including our website using the association management software of YourMembership, a Community Brands company (“Websites” or “Website”). By using our Websites, you acknowledge and agree to how the Association collects and uses information about you.

Association of ESD Professionals
Samantha Waterman, Executive Director

4601 Fairfax Ave, Ste 1200
Arlington, VA 22203
United States of America
Telephone: +1-703-232-1636

If you believe that the Association’s processing of your personal information is not compliant with applicable data protection laws, you may file a complaint:

•      Directly with the Association by contacting the Executive Director (see contact information, above).

•      With the competent data protection authority. The name and contact details of the Data Protection Authorities in the          European Union can be found here.

Changes to this Privacy Policy

The terms of this Privacy Policy may change without warning. It is your responsibility to check for changes. Any change shall become effective once it is included in this Privacy Policy and posted to our Websites.

Types of Information Collected

The Websites collect personally identifiable information (“PII”), non-personal information (“NPI”), and aggregate information (“AI”).

Personally Identifiable Information (“PII”) is defined as information that can be used to reveal your identity.

Non-Personal Information (“NPI”) is defined as information that relates to an individual user but does not individually identify that user, such as an Internet Protocol (“IP”) address.

Aggregate Information (“AI”) is defined as non-personal information that has been aggregated for the Websites overall and is not related to any one individual user, including number of clicks, number of visitors, links hit, etc.

Specific Information Collected

Personally Identifiable Information (“PII”): Your full name, mailing and/or billing address including street name and street number, gender, age, city, state, zip and apartment or suite number, phone numbers (including mobile, office and/or home), email addresses, emergency contact information, names and contact information of people you nominate, usernames, passwords, credentials you provide, stories or other information you submit about yourself or others, and any information required by the credit card company or by Payment Card Industry security standards to verify your identity on a credit card transaction including but not limited to your credit card number, date of credit expiration, and security code.

Non-Personal Information (“NPI”): We may collect from users their IP address, browser type, domain name, the pages accessed, the time of access, the previous site visited before accessing our Websites, statistics related to usage of educational tools, the length of time on the Websites, the link that brought the user to the Websites, and other non-personal related information.

Aggregate Information (“AI”): We may collect in aggregate form the number of users accessing the Websites, the pages accessed, the clicks per page, the number of links accessed, and other non-personal aggregated information not tied to a specific user.

How the Information is Collected

For Personally Identifiable Information, generally we collect it from the information you provide to the Websites when you submit a user form, register for a product or service, contact us, or purchase a product or service. However, we may also collect such information from other sources including third parties that we contract with to process credit cards, process applications, or send communications.

Why We Collect the Information

PII: We collect Personally Identifiable Information for multiple purposes that may include membership registration, event registration, helping you update username/password, looking up your information when needed, credit card processing, collecting fees, registrations, on user inputted forms for various purposes including but not limited to nominating honorees for awards, inquiries, comments, suggestions, or other user forms, mailing and communication purposes, and access to tools we offer.

NPI & AI: We collect Non-Personal and Aggregate Information to better understand how you use the Websites, update our Website content, understand trends, for demographic informational purposes, to improve the Website experience, and to perform non-personal or aggregate statistics.

Other: We may also use the information we collect (including PI, NPI, and AI) to meet legal and regulatory obligations, protect Association property, and to better offer our services or products.

Sharing Personally Identifiable Information

We may share or disclose information we collect about you including Personally Identifiable Information with third parties with whom we have contracted to carry out registration, marketing, communications, or credit card processing.

Sharing Personally Identifiable Information for Direct Marketing

The Association may use member information to help improve services, products, and offerings available and sent to you from the Association, our partners, and vendors.

The Association may share some of your personal information with third parties for their direct marketing purposes when you submit a registration or application to the Association. However, you will be given the option to opt-out.

Cookies, Beacons, and Pixel Tags


Cookies are small text files sent to your hard drive when you visit a website. From time to time we may use cookies for different reasons including to make your user experience more enjoyable, to track what pages you visit, to keep track of your login information so it is available for you when need it, and for other purposes. Cookies can be required, meaning they are necessary for the proper functioning of our Websites or a portion of any of our Websites.

Opt Out - Cookies

You can opt-out of cookies by adjusting your browser settings. However, if you opt-out of cookies, portions of the Websites may not function normally or you may be prevented from utilizing certain aspects of the Websites.

Google Analytics

From time to time we may use Google Analytics. That will allow us to review anonymous data regarding the gender, age, browser device used, device used (including if it is a mobile device), domain name, date and time of access, and interests of Website users to adapt our Website content and marketing to better reflect such users’ needs and interests. Google Analytics uses cookies in achieving this. This information is collected through your Google ad settings without providing any PII.

Opt Out – Google Analytics

You can opt out of this feature using Google Ad settings or through the Google Analytics opt-out browser.

Web Beacons, Pixel Tags, Clear GIFs and More

From time to time we may use web beacons, pixel tags, clear gifs, or other technologies (“Other Technologies”) that allow your information to be tracked across sites for the purposes of advertising or re-marketing, such as Google’s Remarketing AdWords Program as well as other similar programs (See below, Google Remarketing).

Google Remarketing

Google Remarketing is a dynamic interactive online advertising behavioral algorithm and process that makes it possible for you to receive targeted ads across many sites based on your suspected interests gathered from your operation of these Websites and other websites. It achieves this by connecting your activities on these Websites with the AdWords advertising network and the DoubleClick Cookie. This means that you may see ads on other sites targeted to your interests based on your use of these Websites and other sites where Google Remarketing is operating. Cookies are used to track your behavior for this advertising remarketing. While this does not track PII, it may be possible to combine this information with PII about you. You can opt out of the cookie for remarketing tracking here: Network Advertising Initiative opt-out page.

You can also opt out of Google Remarketing by visiting the Google Analytics opt-out page. Google has additional information available about their Remarketing Privacy Guidelines, Policies, and Restrictions.

Do Not Track

Our Websites do NOT react to Do Not Track options you set in your browser.

Tracking PII

We may track PII when you visit any of the Association Websites. Also, from time to time we may use Google Analytics. While we don’t use Google Analytics to reveal your identity, Google Analytics may be able to track your usage and PII about you across other websites when you access these Websites.


You acknowledge that communications or transmissions to or from these Websites or any related site may not be completely private even if we make the effort to secure the privacy of such communications and transmissions because that information can be intercepted.

Third Party Personally Identifiable Information (PII)

You acknowledge that you have secured permission from any third party whose PII you provide to us. For instance, if you report to us the name and email address of someone you nominate for an award or provide as an emergency contact, we are relying on you to have gotten permission from that third party to allow the Association to use the third party’s PII, according to the terms herein.

Third Party Links and Other Sites

These Websites may contain links to third parties for multiple purposes such as for convenience, for additional information or content, or for processing forms, credit cards, and other purposes. Those sites are likely to have their own privacy policies, and it is your responsibility to read those. The Association takes no responsibility for those sites’ privacy policies, for the content on such sites, or for their policies of collecting information.

Security of Your Information

In accordance with applicable laws and regulations, we are taking technical and organizational measures to safeguard the security of your personal information. We periodically review our information collection, storage, and processing practices to guard against unauthorized access to systems.

Please be advised that while we strive to protect your personally identifiable data, we make no guarantees or assurances about our ability to prevent any such loss, access, or misuse and are not responsible in the event that such loss or misuse occurs.

Contacting Us

Your privacy is important to the Association of ESD Professionals. If you have any questions or concerns regarding this Privacy Policy, please contact us at: